Meet your need for clean, plentiful ice The warmer months are coming – and as various regions of the country experience sweltering temperatures more often, guests will be craving icy beverages and cold foods from your business. You will need a reliable supply of ice to ensure you can meet the demands of warm weather. Now is a good time to make sure you’re ready to do so safely. First, assess how well your ice machine will be able to handle your anticipated needs for ice in the months ahead. What does your historical guest data (as well as any predictive data you can access) tell you about your likely needs for chilled beverages and food? If you have an older ice machine, how can you accommodate any of its limitations through pre-emptive service or revised workflows during a shift? While bacteria and mold can grow in an ice machine regardless of the temperature outside, heavier use of these machines in warm weather requires more frequent cleaning and sanitization – something that may not be happening as often as it should. Your employee training procedures can ensure this task stays on track, while also helping your staff use your ice machine in ways that limit the risk of cross-contamination. How tech can take safety, quality and compliance concerns off your plate If you’re managing a continuous cycle of having to do more with less – like juggling more work across a smaller crew, for example, or having to conduct more onboarding training with fewer longtime staff on your roster – it can be easy for your food safety and quality to slip through the cracks. Fortunately, tech tools can help you ensure you’re upholding key standards regardless of what’s happening and which employees are staffed during a shift. As Restaurant Technology News reported recently, tech-driven support can include everything from prompts to wash hands during busy periods to reminders about completing compliance tasks across multiple locations. Looking at your operation, where are manual processes still in use? Where do you see your standards slipping – or see potential for that to happen? Looking externally, do all of your suppliers share your commitment to safety and have mechanisms in place to protect it, or is there room to make changes for the better? When automated tools are in place, you’re able to manage business more effectively with fewer people and you also stand to make your employees’ jobs a little easier, which can help with morale and retention. When the U.S. Centers for Disease Control (CDC) led a study investigating the various factors that contribute to the cross-contamination of food in restaurants, they found more frequent cases of contamination in businesses that were lacking food safety training and certification, as well as those without handwashing policies. Contamination risks were present in restaurants that didn’t require manager certification or train workers in food safety, for example. As for handwashing, the risk for contamination was greatest in restaurants that didn’t have policies detailing where, when and how often to wash hands, or on the need to minimize bare-hand contact with ready-to-eat foods. Unfortunately, 60 percent of the foodborne illness outbreaks reported to the CDC each year connect back to restaurants, so it’s worth zeroing in on these areas if improving food safety is on your list of priorities this year. Having a staff discussion about handwashing is something a restaurant manager can do right away to help lower a restaurant’s risks – particularly at a time when seasonal viruses are common. Want to decrease your risk of food poisoning for your guests? One important step you can take is offering paid sick leave. In a recent study by the Centers for Disease Control and Prevention, the agency tracked 800 illness outbreaks linked to 875 foodservice establishments over a two-year period and found that 40 percent of outbreaks with at least one reported factor were associated with food contaminated by an ill or infectious worker – or, in other words, a worker who should have been out sick but was working. Offering paid sick leave can be a difficult possibility to consider at a time when foodservice operations are short-staffed as it is, but it’s preferable when you consider the broader picture: You’re spreading infection to guests and other employees, and potentially causing financial and reputational damage to the brand. In one telling example from a few years ago, a national restaurant brand reported losing $1 billion in value over a five-day period after just one employee came to work with norovirus and the store employing the person did not follow its protocols about staff illness. Yet even when the risk-benefit analysis demonstrates the damage that can result when an employee comes to work sick, many studies have shown that the majority of sick employees of foodservice businesses still report to work – often because they can’t afford to lose pay or feel pressured by their employer to do so. Offering some paid time off for sick leave can serve as a safety net for both your staff and your business. Enhance your risk management culture Taking a more proactive approach to risk management in your business can save you significant money and time in the long run – helping you avoid costly insurance claims, repeat safety inspections, business interruptions and other drains on resources that you’d rather direct to improving your overall operation. Could risk management be woven into your culture more tightly this year? It can help to look across your operation to assess risks as diverse as your potential for equipment problems, food safety concerns and cybersecurity vulnerabilities. Connect your risks to daily tasks that help you identify and respond to problems. Assess where staff training is needed to reinforce the actions your business needs to take to manage these issues day to day. Then make it possible to track these actions – by tying each task to a person on staff and using automated dashboards and checklists that make it easy to monitor when jobs are completed and missed. To manage evolving risks to cybersecurity, conduct regular testing with the help of your vendor, limit system access to key personnel, and ensure you’re using protections such as multifactor authentication and encryption as additional data safeguards. Making food safety lessons stick When you think back on the best teachers you had when you were in school, they most likely weren’t the ones who talked at you during class, expecting you to soak up everything they said or assigned homework. Yet this is how food safety training goes in many organizations. Making these lessons take hold in the minds of employees calls for a different approach. In a recent podcast discussion, Adam Spach (founder of KAS Concepts, the home of No Boring Training) and food safety experts Matthew Regusci and Francine Shaw covered what tends to make food safety training sessions more effective in getting through to participants. Of course, it’s important to teach people the right steps to take to protect safety – but just as important are the why and the how behind the actions. For example, why is it important to take the temperature of a food? Well, a person could end up in the hospital if they eat food that hasn’t been thoroughly cooked. The restaurant could even go out of business. To illustrate this, you can share some real-life examples of when this has happened for restaurants. Attaching specific stories to lessons can help them sink in – there are plenty of them available on sites such as stopfoodborneillness.org. Shaw also suggested adjusting how content is shared, encouraging the use of mnemonic devices to help people make associations to food safety knowledge. For example, you might help people remember that poultry needs to be cooked to the highest temperature as compared to other animal proteins by saying that “birds fly high.” Above all, it’s important to make food safety training feel less like a lesson and more like a conversation. It helps to encourage food safety discussion not only in classroom settings, but also in team huddles and one-on-one meetings. This can also encourage people to share their own examples of things they have seen on the job that may serve as learning opportunities for others. It may sound counterintuitive: You want to train your staff to improve in a particular aspect of food safety, so why not drill down on that problem so you can address it? According to a recent podcast interview with Tia Glave and Jill Stuber, cofounders of the consulting firm Catalyst, you get a lot farther by building interpersonal connections first. In their work with food safety leaders, Glave and Stuber recommend focusing on three P’s – who their employees are personally, who they are professionally, and what their priorities are. When your staff feels like you are invested in those dimensions of their lives, they tend to be far more open about information they are collecting on the job – details that can help you identify food safety issues and understand personality traits that may be posing problems on the team. From there, you have a better chance of identifying how best to present lessons to the team, helping them understand why they are important, and motivating them to improve. After several years in which many restaurants suspended their sustainable packaging efforts in the interest of protecting health and safety, sustainability strategies are again on the upswing. But as restaurants bring back reusable containers for food and drink or introduce them for the first time, they will have new food safety risks to manage. If you’re allowing guests to refill their own food or drink container, bring in their own non-disposable container for refilling by your staff, or simply return a used container to you for use with another guest, you may need some safety nets in place to ensure you prevent cross-contamination. For example, a report from the 2020-2023 Conference for Food Protection suggests some methods for preventing contamination, including gravity-fed dispensers (portion-controlled or not), single-use utensils for transferring food into the guest’s container, or the use of single-use disposable liners (or washable intermediary containers) that allow employees to transfer food or drink into a guest’s container in a low- or no-waste way. In any case, it will be important for the guest’s container to not touch the food or drink dispensers themselves and for staff to take extra precautions with reusable containers when there are allergens present. If a guest asks a question about the potential for an allergen in a dish, how confident are you in the response your employees are likely to provide? If a guest experiences an allergic reaction while in your restaurant, how confident are you that your staff can respond with speed, efficiency and sensitivity? Chick-fil-A is one restaurant brand that has earned accolades for its handling of such questions. In a recent webinar from Food Safety Magazine, Steven Lyon, Ph. D, the brand’s director of food safety – field operations, shared some information about how Chick-fil-A manages communication around allergens, as well as its response to guest concerns and allergen reactions. The brand uses a number of safety nets to support staff. For example, while servers should be able to describe dishes, tell guests how an item is prepared, and suggest items that don’t contain the allergen in question, Chick-fil-A employees can help guests make a more informed decision about a dish by hitting a button on the POS system to generate a list of allergens in a food. The kitchen helps ensure cross-contamination doesn’t happen by using separate cooking oils and fryers for allergens, clearly identifying allergens on an order, confirming the order with staff, and delivering the order to the guest to ensure there is no cross-contamination from plate to plate. Beyond the cooking process, they label food packaged onsite, work with suppliers to understand the potential for allergens to be introduced during food production, and use a system that sends its stores recall updates in real time. If a guest has a reaction, Lyon recommends having a minimum response plan. For example, that may include knowing to call 911, what details to provide an emergency responder, and how to take care of a guest waiting for help – information that may or may not be common knowledge among your staff. In a recent webinar from Food Safety Magazine, Hal King of Active Food Safety explained how pervasive food allergies are among consumers and also identified some allergy-related vulnerabilities foodservice businesses may have. Specifically, he said food allergies affect about 15 million people and cause 30,000 visits to the emergency room. What’s more, a study conducted over a 13-year period found that half of the deaths that link back to food allergies were caused by a restaurant or other foodservice establishment. Here’s where foodservice businesses can help minimize those figures: The two primary controls that restaurants can use to avoid triggering a food allergy are avoidance messaging for the guest (on menus and other signage where food options are displayed and ordered) and prevention (by being attuned to allergens potentially being introduced by suppliers or during food preparation). King noted that one area where many restaurants fall short is on digital menus, which he said rarely include avoidance messaging to alert people to allergens and/or to the likelihood that the kitchen won’t be able to guarantee the absence of an allergen. How well do your digital menus – on your website, app, social media and elsewhere – promote allergen awareness across your brand? |
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